DocSpring, Inc., (referred to hereinafter as "DocSpring", "we", "us" or "our") maker of certain software products (namely "DocSpring"), is committed to protecting the privacy of those individuals who visit our websites and register to use our products and services. This policy describes our privacy practices and how we use and collect the personal information that you share with us when browsing our websites, registering for our products, and/or submitting data to our API.
Every PDF template that you upload to DocSpring has a configurable data retention policy under the "Expire Submissions" setting. This data retention policy applies to generated PDF files, the data submitted in API requests, and any images that were included in the submission. Our default data retention policy is to retain all data and generated PDFs. You can opt-in to delete all PDFs and submitted data a certain period of time. If you check "Expire Submissions" in the template settings, the default expiration period is 7 days. make an API request to immediately delete a generated PDF, remove submission data, and delete any images.
Your data may be present in our automatic database backups for up to 2 weeks.
DocSpring is not currently PCI DSS Certified.
You must not submit credit card information to DocSpring servers. Please contact [email protected] for information about on-site hosting.
We collect the e-mail addresses of those who communicate with us via e-mail, aggregate information on what pages consumers access or visit, and information volunteered by the consumer (such as survey information and/or site registrations). The information we collect is used to improve the content of our Web pages and the quality of our service. We seek to provide you with choices in how and when your personal information is shared, and as such, we will not share or sell your personal information to other organizations for commercial purposes, except to provide products or services you've requested, or when we have your permission. You may exercise your choice to have disclosure of personal data limited by contacting us at [email protected].
Notwithstanding anything to the contrary, we may disclose your personal information under the following circumstances:
When you register for DocSpring, we ask for information such as your name, email address, billing address, and credit card information. We use the collected information for the following general purposes: products and services provision, billing, identification and authentication, services improvement, contact, marketing (as described below) and research. This information can be modified under the Account Settings menu within all of our products. Any of the accounts you create with us may be deleted by contacting us at [email protected].
If you are a user of our websites or products, we retain your information for as long as your account is active or as needed to provide you services, subject to our storage requirements. We will retain and use your information as necessary to offer services, comply with our legal obligations, resolve disputes, and enforce our agreements. If you are user of our products and would like an opportunity to update, correct or delete, your personal data, please contact us at [email protected].
A cookie is a small amount of data, which often includes an anonymous unique identifier, that is sent to your browser from a web site's computers and stored on your computer's hard drive. Cookies are required to use many of our products and services. We use cookies to record current session information and to trigger automated account sign outs after a certain period of time has elapsed to protect you against others accidentally accessing your account contents. You may set your browser to notify you when cookies are sent or opt-out of cookies altogether, but note that some features of our products may not function correctly if cookies are disabled.
DocSpring also uses 3rd party vendor re-marketing tracking cookies. This means we may continue to show ads to you across the Internet if you've visited our website. As always we respect your privacy and are not collecting any identifiable information through the use of 3rd party remarketing systems. The third-party vendors we use will place cookies on web browsers in order to serve ads based on past visits to our website. Third party vendors use cookies to serve ads based on a user's prior visits to your website. This allows us to make special offers and continue to market our services to those who have shown interest in our service.
You may opt out of cookies by visiting the sites of third-party remarketers. To obtain a list of third-party remarketers used by us, you may contact us at [email protected]. Network Advertising Initiative opt out page.
You hereby grant to DocSpring permission to identify you as a customer, to use your identity in connection with proposals to prospective customers, to hyperlink to your website's home page, to display your logo on our websites, and to otherwise refer to you in print or electronic form for marketing or reference purposes.
Our EU-GDPR representative according to Art. 27 GDPR is Rickert Rechtsanwaltsgesellschaft mbH, Colmantstraße 15, 53225 Bonn. [email protected]
DocSpring complies with the EU-US Privacy Shield Framework as set forth by the US Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries. DocSpring has certified that it adheres to the Privacy Shield Principles of Notice, Choice, Accountability for Onward Transfer, Security, Data Integrity and Purpose Limitation, Access, and Recourse, Enforcement and Liability. If there is any conflict between the policies in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification page, please visit www.privacyshield.gov.
In compliance with the EU-US Privacy Shield Principles, DocSpring commits to resolve complaints about your privacy and our collection or use of your personal information. European Union individuals with inquiries or complaints regarding this privacy policy should first contact DocSpring at: [email protected].
DocSpring has further committed to refer unresolved privacy complaints under the EU-US Privacy Shield Principles BBB EU PRIVACY SHIELD, a non-profit alternative dispute resolution provider located in the United States and operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit https://bbbprograms.org/programs/all-programs/bbb-eu-privacy-shield-consumers for more information and to file a complaint.
If a privacy complaint is not resolved through these channels, under certain limited circumstances, a binding arbitration option may be available before a Privacy Shield Panel as a last resort.
DocSpring uses third party vendors and hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to run our products. Although DocSpring owns the code, databases, and all rights to our applications, you retain all rights to your data. In cases of onward transfer to third parties of data of EU individuals received pursuant to the EU-US Privacy Shield, DocSpring is potentially liable.
For users of the DocSpring product, when you send document data to DocSpring, we retain a copy of your input and output documents only until you have downloaded the document and the time you specify for data retention has expired. DocSpring does NOT retain your original input or the generated document past the data retention period unless you explicitly use DocSpring's document debugging service. While your document is on our servers, both the input and output are protected by strong encryption. For more details on this, please ask us for our DocSpring Security Policies & Information Whitepaper.
DocSpring is subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission.
DocSpring may periodically update this policy. We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address specified in your product account or by placing a prominent notice on our site.
